Healthcare practices, clinics, and hospitals need to print and mail statements almost every day. These tasks are time-consuming and can result in payment delays.
Using patient statement printing and mailing services can help you avoid these delays. However, you need to choose a vendor that provides quality service and is able to get the statements delivered on time.
Variable Data Printing
Variable data printing is a powerful technique that allows you to personalize printed material for each recipient. It’s a great way to boost response rates and sales for direct mail campaigns, as well as other marketing materials.
There are several types of variable data printing, including simple name and address variations and more complex versions that change text or images based on specific market segments. These variations save both customers and printers time, money, and resources when producing direct mail materials.
For example, a dentist can use variable data printing to send out postcard reminders for patients to schedule their checkups and cleanings. These personalized messages improve patient retention rates and are a useful reminder that may otherwise go unnoticed. Casinos are also experts at using personalized mailings to target customers by sending them credits for slots they play, coupons for restaurants that cater to their preferences, or other relevant offers.
Custom Printing
Patient statement printing and mailing services help healthcare practices, clinics, and hospitals collect outstanding dues. They provide easy-to-understand statements that include the patient's payment history and balance amount.
These statements are important in collecting payments from patients and helping keep your revenue cycle running smoothly without any delays. Besides, they also help you connect with your patients and make them aware of their balance.
Your statements should be personalized to represent your brand and give your patients a clear call to action (CTA) to make them pay their balances right away. In addition, they should be eye-catching and easy to read.
To ensure that your patient statements are printed and mailed securely, choose a HIPAA compliant vendor who can handle all your print and mail needs. Such vendors will not only help you send statements confidently, they will also increase your brand credibility and foster a strong relationship with your clients.
Easy to Read
The right patient statement printing and mailing services should help you send eye-catching statements that drive people to pay quickly. This can also improve your practice's reputation and increase brand awareness.
Make your patient statement easy to read by breaking down complex text into short sentences and using images where appropriate. This can make it easier for people to understand the information and may be beneficial for those with learning disabilities or other conditions that affect how they process information.
It can also help support discussion, especially if it is being used with someone else, such as a support worker.
If your patient statements aren't easy to read, they might not be read at all or ignored entirely. To avoid these problems, use a vendor that can produce statements in high quality and get them mailed within 2 days of printing.
Easy to Pay
Patient statements are an essential part of the revenue cycle for healthcare practices, clinics, and hospitals. They help keep patients informed about their outstanding dues and ensure prompt payment.
The statement format can be customized to make it easy for patients to read and pay. It helps trigger prompt payments, reduces repeat mailings and customer service calls, and minimizes collection costs.
Traditionally, many medical practices, clinics, and hospitals have kept printing and mailing services in-house. They have a few employees whose responsibility is to print and mail statements on a regular basis.
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